Post Level :SB-3 Languages Required :English Contract :1 year
Starting Date :(date when the selected candidate is expected to start)01-May-2012Duration of Initial
Background
UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants in Zimbabwe. In its role as Principle Recipient, UNDP ensures quality financial management, timely procurement of supplies, and efficient monitoring and service delivery.
UNDP‘s management role consists in implementing grants, ensuring financial accountability, and training of national and international counterparts on programme management and financial accountability.
Under the guidance of the Finance Specialist and daily supervision of the Finance Analyst/ Finance Associate, the Finance Assistant is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the projects finances.
Duties and Responsibilities:
Ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance of financial processes and financial records with UNDP rules, regulations, policies and strategies.
Maintain financial records for the PR as per UNDP financial and accounting rules, regulations and policies and ensure their compliance.
Provides accounting and administrative support to the Finance Analyst focusing on achievement of the following results:
Ensure an efficient financial flow process and timely payments of the goods and services required by SRs and SSRs for the implementation of the project activities
Prepare detailed budget information of the Global Fund approved components
Follow up on the budget execution and financial reporting of SRs and SSRs and provide support in report preparation as required
Verify and record in ATLAS, expenditures reported by SR/SSRs and prepare monthly account reconciliation
Monitor project budget balances in ATLAS and prepare budget revisions as required to maintain updated project information in ATLAS
Support the design and review of reporting systems for internal and GFATM needs and prepare periodic reports as required
Support preparation of project financial reports in compliance with the Global Fund requirements and the periodic Disbursements Requests to be submitted to the LFA/Global Fund for the replenishment of the PR account
Analyze and provide reasons for the budget variances between the actual and budgeted expenditures
Prepare for annual audits of PR and SRs (inclusive SSRs if any) as required by the GFATM and ensure that external auditors have all relevant information. Follow up on audit reports to ensure that recommendations in audit reports are implemented.
Effect payments using ATLAS programme, ensuring accuracy of computation and completeness of supporting documentation and preparing for payments (check and bank transfer).
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
Presentation of information on the status of financial resources as required.
Management of cash receipts and petty cash.
Responsible for maintenance of the proper filing system for finance records and documents.
Ensures proper cash management system functioning focusing on achievement of the following results:
Timely and accurate preparation of cash reconciliations.
Initiation of bank transfers in Atlas
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the finance officers at SR and SSR level
Contributions to knowledge networks and communities of practice.
Competencies
Corporate Competencies
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP practice areas
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting.
Sound knowledge of financial rules and regulations, accounting
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new syste
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates openness to change and ability to manage complexity
Required Skills and Experience
Education
Secondary Education with specialized certification in Accounting and Finance.
University Degree in Finance, Banking or related field will be desirable.
Experience
At least 3 years of progressively responsible finance experience at the national or international level is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language
Fluency in English with good verbal and written skills.
N.B. UNDP Zimbabwe reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Zimbabwe at the same grade level and with similar job description, experience and education requirements.
QUALIFIED AND EXPERIENCED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
APPLY NOW
