Location: Harare
Purpose of the Position
The Grant Finance Officer will be responsible for the financial management of the (KPIF) grant from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial procedures, Department of State regulations, and the grant agreement so at to minimize incidences of any disallowed costs and/or significant expenditure variances.
Major Responsibilities:
Lead the development of the annual program team operating budget, monitor actual performance and develop project projections including monthly cash flow forecasting.
Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding
Analyze monthly spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending
Implement financial policies in accordance with World Vision Field Financial Manual, KPIF -Department of State Rules and Regulations and local financial regulations
Advise the Chief of Party and SO managers, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.
Monitor sub grantees, if any, and ensure that they meet all conditions of the sub agreement and the general donor requirements, including timeliness of reports, quality of reports, sound business processes and adherence to own policies and procedures
Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts
Liaise with appropriate partner offices regarding financial and accounting issues
Facilitate internal, external audits and implementation of audit recommendations.
Support/ Facilitate donor compliance visits/assessments as may be required in any grant agreement.
Review and/or generate financial reports for compliance with grant and donor requirements as well as WVI policies.
Assure that all grant policies and regulations are adhered to in the charging of cost
Assure that cash transactions are well planned, controlled and reported
Oversee preparation of financial documents and ledgers
Consult Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required
Prepare close-out documentation at end of funding cycles in compliance with donor and government regulations
Knowledge and Skills:
A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL, Vision Executive and Excel.
Must be able to work in a cross-cultural environment
Must be able to work with multiple deadlines and high demands
Ability to handle sensitive and confidential information with absolute discretion
At least three years of accounting and/or grants management experience
Three years US Government grant experience, preferably Department of State
Experience managing sub grantee budgets and financial reporting
In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
In-depth working knowledge of grant accounting.
Knowledge of how to prepare, review, and present financial statements and financial reports.
Good analytical skills.
Ability to understand connections between financial and operational issues
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