Location: TBA
Closing date: 26 Feb 2015
Job Title Public Information Assistant – Fixed Term
Proposed Pay Level : GS-5
Organizational Context and Role:
The United Nations World Food Programme (UN/WFP) in Zimbabwe seeks applications from qualified candidates for its Harare Office.
Accountabilities: Within delegated authority, the Public Information Assistant will be responsible for the following duties:
Support staff in assigned areas to ensure that standard Operational Information Management (OIM) & Perfomance Reporting (PR) procedures and templates are followed to drive the quality, consistency and standardisation of information management and performance reporting across WFP.
Collate relevant information and data from media and local internal and external sources to facilitate and maximize the exchange of information and data flow between functional area networks in WFP, to provide operational awareness and understanding of events that may have humanitarian and/or operational impact.
· Support the collation and dissemination of development and humanitarian analysis pertaining to WFP current or future responses and donor policies, trends and preferences to ensure country specific input to WFP’s operational reporting.
Support the collation, analysis and communication of the ‘Essential Elements of Information’, pertaining to the operational environment and available human, financial and physical assets in order to facilitate access to timely and accurate information used at country, regional and corporate level.
Participate in the testing of and providing feedback on Standard Project Reports (SPR) Intelligent Next Generation system features and functions.
Support the preparation of Standard Project Reports (SPRs) for the Annual Reporting Exercise in collaboration with the country office programme, monitoring & evaluation, logistics and resource management functions by coordinating to ensure coherence and quality of performance information.
Collaborate with counterparts internally to ensure consistency in humanitarian information and to complement WFP analysis and information.Support the enhancement of the capacity of WFP staff and partners to effectively manage operational information and performance reporting, for example through scheduling the delivery of the OIM & PR training on core competencies.
Support Management by preparing, organising and providing secretarial support to meetings.
Provide feedback on activities associated with the Corporate Performance Reporting Improvements.
Support the initiatives for developing improved, streamlined, and harmonized OIM & PR including drafting of OIM & PR related normative guidance, as required.
Support the assurance of defined quality standards in all processes and products.
Perform other related duties as required.
Results Expected: With initiative and judgement produces organised, accurate and well documented records with well analysed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades..
Critical Success factors: Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Qualifications:Secondary school education, preferably supplemented by courses in a field related to public information activities..
Experience: At least four years of progressively responsible support experience including at least two years in the field of public information or other related field. At least one year at G4 level or equivalent.
Knowledge: General knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background. Strong written and oral communication skills, including substantive analysis and report writing skills. Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
Desirable skills: Formal training in the relevant area of work. Proficiency in a second official UN language, depending on area of work.
Proposed Pay Level : GS-5
Organizational Context and Role:
The United Nations World Food Programme (UN/WFP) in Zimbabwe seeks applications from qualified candidates for its Harare Office.
Accountabilities: Within delegated authority, the Public Information Assistant will be responsible for the following duties:
Support staff in assigned areas to ensure that standard Operational Information Management (OIM) & Perfomance Reporting (PR) procedures and templates are followed to drive the quality, consistency and standardisation of information management and performance reporting across WFP.
Collate relevant information and data from media and local internal and external sources to facilitate and maximize the exchange of information and data flow between functional area networks in WFP, to provide operational awareness and understanding of events that may have humanitarian and/or operational impact.
· Support the collation and dissemination of development and humanitarian analysis pertaining to WFP current or future responses and donor policies, trends and preferences to ensure country specific input to WFP’s operational reporting.
Support the collation, analysis and communication of the ‘Essential Elements of Information’, pertaining to the operational environment and available human, financial and physical assets in order to facilitate access to timely and accurate information used at country, regional and corporate level.
Participate in the testing of and providing feedback on Standard Project Reports (SPR) Intelligent Next Generation system features and functions.
Support the preparation of Standard Project Reports (SPRs) for the Annual Reporting Exercise in collaboration with the country office programme, monitoring & evaluation, logistics and resource management functions by coordinating to ensure coherence and quality of performance information.
Collaborate with counterparts internally to ensure consistency in humanitarian information and to complement WFP analysis and information.Support the enhancement of the capacity of WFP staff and partners to effectively manage operational information and performance reporting, for example through scheduling the delivery of the OIM & PR training on core competencies.
Support Management by preparing, organising and providing secretarial support to meetings.
Provide feedback on activities associated with the Corporate Performance Reporting Improvements.
Support the initiatives for developing improved, streamlined, and harmonized OIM & PR including drafting of OIM & PR related normative guidance, as required.
Support the assurance of defined quality standards in all processes and products.
Perform other related duties as required.
Results Expected: With initiative and judgement produces organised, accurate and well documented records with well analysed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades..
Critical Success factors: Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Qualifications:Secondary school education, preferably supplemented by courses in a field related to public information activities..
Experience: At least four years of progressively responsible support experience including at least two years in the field of public information or other related field. At least one year at G4 level or equivalent.
Knowledge: General knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background. Strong written and oral communication skills, including substantive analysis and report writing skills. Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
Desirable skills: Formal training in the relevant area of work. Proficiency in a second official UN language, depending on area of work.
How to apply:
Qualified candidates are requested to submit their application on
E-mail attaching application letter, Curriculum Vitae (CV) showing name,
address, email and telephone numbers of three referees. Clearly
indicate the Position Title, VA Number being applied for to zimbabwe.hr@wfp.org
on or before the closing date on 26 February 2015. Only short-listed
candidates will be contacted for the recruitment processes.PLEASE INDICATE IN YOUR APPLICATION HOW YOU LEARNT OF THIS VACANCY ANNOUNCEMENT.
Kindly note World Food Programme does not charge any fee at any stage of the recruitment process.
Qualified female candidates are particularly encouraged to apply.
