Job Information
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.
Vacancy Announcement No. Zim/2012:35
NOB Level
Based in Harare
Fixed Term Appointment Post
Purpose of the Job:
The incumbent is responsible for the delivery of timely, efficient and cost effective UNICEF funded administrative services for the UNICEF Zimbabwe Country Office and management of administrative staff. Ensures the Office’s administrative operations and services are in compliance with UNICEF administrative policy, procedures, regulations and rules.
Major Tasks to be accomplished
- Responsible for correct and consistent application of policies and procedures in administrative functions.
- Responsible for all office renovations, maintenance and repair of equipment and general cleanliness of complex.
- Ensure the security of office premises, through assessment of security needs, attending Security meetings, arranging fire drills and ensuring Minimum Operating Security Standards (MOSS) and Minimum Operating Residential Security Standards (MORSS) compliance.
- Procure administrative goods, stationery and equip in liaison with the procurement section and ensure adequate office supplies for smooth program delivery at all times.
- Supervision and management of contractual arrangements with suppliers of goods and services, to ensure that the terms and conditions of all contracts are being adhered to by the suppliers of goods and services.
- Supervises the timely and organized delivery, collection, registry, reproduction and courier of correspondence, documents, pouch services and administrative supplies, provided internally or through a contractor.
- Brief and assist arriving and departing staff on administrative procedures and requirements, (i.e. shipment and insurance of personal effects, liability claims, as well as in identification, arrangement and selection of staff housing).
- Responsible for office allocation and installation of new staff members both locally and internationally recruited.
- Organizes the reconciliation of Property, Plant & Equipment ((PP&E) asset data with office records to ensure physical count taken is complete and identifies discrepancies for corrective action. Prepares required reports on UNICEF office premises and equipment (PP&E) for UNICEF Headquarters.
- Keep Administrative Specialist abreast of potential problem areas, and identify and recommend solutions.
Qualifications and Competencies
- University degree in Public Administration, Business Administration or other related disciplines
- Two years of practical professional work experience in the field of general office administration, especially in the areas of transportation management, travel, customs and protocol arrangements
- Demonstrable proficiency in computer application packages
- Good communication and organizational skills
- Ability to work in a multicultural environment.
If you have experience of working in a similar capacity, meet the above profile and want to make an active and lasting contribution to build a better world for children, send your application letter together with curriculum vitae quoting vacancy notice number to the following address.
Human Resources Manager
(Vacancy Notice Zim/2012:35)
UNICEF, 6 Fairbridge Avenue,
P O Box 1250
Belgravia, Harare
Email: hararevacancies@unicef.org
Only short listed candidates will be contacted.
Deadline: 23 December 2012
UNICEF is committed to gender equality in its mandate and its staff. Well-qualified candidates, particularly women are especially encouraged to apply.
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.
Vacancy Announcement No. Zim/2012:35
NOB Level
Based in Harare
Fixed Term Appointment Post
Purpose of the Job:
The incumbent is responsible for the delivery of timely, efficient and cost effective UNICEF funded administrative services for the UNICEF Zimbabwe Country Office and management of administrative staff. Ensures the Office’s administrative operations and services are in compliance with UNICEF administrative policy, procedures, regulations and rules.
Major Tasks to be accomplished
- Responsible for correct and consistent application of policies and procedures in administrative functions.
- Responsible for all office renovations, maintenance and repair of equipment and general cleanliness of complex.
- Ensure the security of office premises, through assessment of security needs, attending Security meetings, arranging fire drills and ensuring Minimum Operating Security Standards (MOSS) and Minimum Operating Residential Security Standards (MORSS) compliance.
- Procure administrative goods, stationery and equip in liaison with the procurement section and ensure adequate office supplies for smooth program delivery at all times.
- Supervision and management of contractual arrangements with suppliers of goods and services, to ensure that the terms and conditions of all contracts are being adhered to by the suppliers of goods and services.
- Supervises the timely and organized delivery, collection, registry, reproduction and courier of correspondence, documents, pouch services and administrative supplies, provided internally or through a contractor.
- Brief and assist arriving and departing staff on administrative procedures and requirements, (i.e. shipment and insurance of personal effects, liability claims, as well as in identification, arrangement and selection of staff housing).
- Responsible for office allocation and installation of new staff members both locally and internationally recruited.
- Organizes the reconciliation of Property, Plant & Equipment ((PP&E) asset data with office records to ensure physical count taken is complete and identifies discrepancies for corrective action. Prepares required reports on UNICEF office premises and equipment (PP&E) for UNICEF Headquarters.
- Keep Administrative Specialist abreast of potential problem areas, and identify and recommend solutions.
Qualifications and Competencies
- University degree in Public Administration, Business Administration or other related disciplines
- Two years of practical professional work experience in the field of general office administration, especially in the areas of transportation management, travel, customs and protocol arrangements
- Demonstrable proficiency in computer application packages
- Good communication and organizational skills
- Ability to work in a multicultural environment.
If you have experience of working in a similar capacity, meet the above profile and want to make an active and lasting contribution to build a better world for children, send your application letter together with curriculum vitae quoting vacancy notice number to the following address.
Human Resources Manager
(Vacancy Notice Zim/2012:35)
UNICEF, 6 Fairbridge Avenue,
P O Box 1250
Belgravia, Harare
Email: hararevacancies@unicef.org
Only short listed candidates will be contacted.
Deadline: 23 December 2012
UNICEF is committed to gender equality in its mandate and its staff. Well-qualified candidates, particularly women are especially encouraged to apply.
